The Picture Manager is about documenting your photos with labels and notes and managing the size of the photos themselves (to avoid waste and system slow-down). Insight-live stores uploaded pictures as files and their meta-data in a picture record in the database system. Although photos display only to the width of the panel, they are full resolution when pinch-zoomed on your tablet or phone to see full quality).

The Picture Manager enables you to search, add and delete picture records. The Picture Panel provides tools to upload pictures and crop them, maintain meta-data (titles and descriptions) and link/unlink to recipes. Pictures can stand alone or link to one or more recipes.

It is wise to be aware of the dimensions and file size of your pictures (crop them only to the needed part of the image and resize to take less storage space).

The List of Pictures

File List

When open, the Picture Manager presents itself as a list on the left. Each item is a picture record (the meta data with information about the picture). Pictures may or may not be linked to recipes.

There are buttons to search, add and delete items. The picture list sorts from newest to oldest according to any search terms present (whenever the page is redisplayed).

Click the Search button to show additional thumbnails and descriptions on the right (temporarily replacing all the panels). Click the Show More button to show 50 thumbnails only (clicking any of them opens it in a new panel).

Click an item to preview it in a panel.

To delete a picture, click its checkbox, the Confirm checkbox at the bottom, and then the Del button.

The Add button at the bottom can be used to add a blank picture record. You can then enter its title and description and upload a picture file.

The Picture Panel

When you Edit a picture from a recipe panel (using the Edit button atop the picture), it will display in its own panel like this.

You can edit the title and notes, specify a URL of an external picture, see which recipes are linked to it and upload a new picture file (to replace the existing one or insert one into an empty panel).

It is important to title and explain the picture as much as possible (so it can stand on its own). This is not only to assure finding it later in searches but because pictures can be linked to more than one recipe. The same title and notes will appear in all recipes to which it is linked.

Insight-live displays the pixel and file size of the picture like this. Please read the separate sections on cropping and sizing pictures on smartphones and computers to save space and bandwidth.

Adding Empty Picture Records

You can add a new picture record from within a recipe without actually uploading the picture at that time.

Click the Add button in the recipe panel (instead of the Choose File button). This is helpful to enter meta data of pictures for upload later.

Uploading Unconnected Pictures

On your computer to device, rename your picture files using keywords in the titles. From within the Picture Manager click the Add (at lower left).

This creates an empty picture record like this. Now, use the Choose File and Upload buttons to embed a picture file into this record. The name of that file will become the title. You can connect this record to recipe(s).

Link a Picture Record to a Recipe

Open the picture record in a panel and then open or preview the recipe or recipes you want to link it to (beside it). The Picture panel will see them and provide Link To for each. Click or tap one and a new entry will appear under "Already Links to:" in the Picture panel.

UnLink a Picture

Click the checkbox for the recipe whose link you wish to remove and click the Unlink button (the picture itself and the picture record remain).

Delete a Picture

Click the Del button atop the Picture panel. Click Yes. Insight-live removes the picture, the picture record and all links to recipes.

Delete Multiple Pictures

Check it/them and the Confirm checkbox (below the list), then click the Del button.


Environmental Cost of Picture Storage

Few talk about the environmental cost of internet picture and video storage. The word 'gigabyte' easily rolls off the tongue, but remember, that is 1 billion bytes. That is about 500 bibles or encyclopedia volumes of text. The internet requires dozens of nuclear power plants to store and transport those gigabytes around! Mobile phone networks add countless more power plants. Photos can easily have 10 million pixels and, even using the simplest storage format, each one requires multiple bytes to encode the color. One single photo on even a cheap camera can easily take more storage than an entire encyclopia! Storage and network bandwidths come at a cost to you, us and a huge one to mother nature. Yet hardware manufacturers often just view this as an opportunity to sell more memory and carriers more data (as evidenced by that fact that most phones do not even have the ability to resample a photo to smaller pixel dimensions). Cloud picture storage sites view increasing picture file sizes as an excuse to raise rates and increase spy-ad revenue. It is a dirty secret of the internet.

Now think about the efficiency and common sense of this. A typical HD computer monitor, where you might display the photo, only has around 2 million pixels. So it can show less than a quarter of a typical picture that a modern cell phone takes. What about smartphone screens? Much less. Another factor is picture compression. JPG images are compressed in a way that balances file size with picture clarity. Compression quality is expressed in percent. However the math of this compression is such that file size rises exponentially as the percentage approaches 100. A 95% compressed photo could be 10 times the size of an 80% one. But in a side-by-side comparison of these two you may not be able to tell the difference! Nothing is a bigger waste than an out-of-focus 4000x3000 photo with 80% wasted background because it is not cropped!

This is why we ask you to be aware of the file size of your photos. That size is a combination of how many pixels wide and high the photo is and the amount of compression it has. Good photo editing apps give you control over these things so that you can deliver an efficient photo to your Insight-live account. Resampling photos to lower resolutions is an ongoing task on our servers (and those of all other internet providers).

External Pictures

Picture panels can also reference pictures as external files as URLs (e.g. You can also upload a picture and specify an external one, in which case both will display in picture panel.

If you enter the URL of a jpg, png or gif file in a picture panel Insight-live will display it (be sure the file name extension is lower case). If it is a url to a page showing that picture, Insight-live will simply provide a link to go to that page (you can thus upload a picture and specify an link to a higher resolution image, for example, on

This picture is from Notice I have filled its URL. But how did I get that? The page on which I display it at flickr is /photos/ 140628126@N08/ 26566382642.
That means is hiding the picture URL from us. All modern browsers have the ability to get that URL. How? Just show the picture at flicker (zoom it to the size you want) and then right-click the picture and choose Properties. This will open a panel in your browser (like the one you see below, I use the Opera browser).

When the HTML displays the line containing the link for the picture should be highlighted. Right-click on that line and choose to edit it as HTML. That will enable you to select the url and copy it to the clipboard and paste it into the Insight-live picture panel URL. If the URL is missing the "http://" or "http:" at the beginning you need to add it.

Other picture-display websites and desktop browsers (e.g. Firefox, Chrome) will behave in a similar manner (although Safari and Explorer/Edge are behind in this capability). You might find it surprising that you can actually edit the HTML on a webpage (this is a favorite method of hackers).

Cropping Pictures on Your Desktop Computer

Insight-live displays the pixel and file size of pictures like this (this one is 1174 pixels wide and 849 pixels high and the file is 208,965 bytes, or about 209k). This file is relatively small yet displays all the detail needed.

Picture file size greatly affects performance (we will learn here how to size most under 500k). Why is this so important? Insight-live displays the entire picture in thumbnails (to enable pinch-zooming with quality on phones and tablets). But pictures taken with a 2016 smartphone, for example, can be 3-4mb in size. Suppose you have page with a number of open panels each having many pictures, 50 in total: these would gobble up 200 megabytes of bandwidth on first display and cache space on your device after that.

Notice the size of this picture from an iPhone 6, about 1.7mb (eight times larger than the one above). We can crop out wasted space and resample to lower pixel dimensions using the Crop button below the picture (this does not display when the picture panel is previewing). Again, click the Crop button (do not click the picture itself).

Cropping an Image

Remember, we are doing this on a desktop browser, on smartphones it is better to crop and resample before uploading the picture (see separate section).

Here is a screenshot of what a large image looks like when you first initiate a crop (only the top left is visible). It is 3264 pixels wide (my HD monitor is only 1920) and more than double monitor height. How is it possible to drag a selection rectangle around the part I want?

I could continuously reposition the page, extending the rectangle each time. But it is better to use the browser's zoom out feature to simplify dragging the selection. Chrome on a Mac, for example, zooms out and in on Option-minus and Option-plus, on Windows Control-minus and plus.

Above, the browser has been zoomed out to 33%. The part of the image to keep has already been selected.

These boxes appear below the image and update as you size. Notice the width of my selection is 1832 pixels.

Now, focus back at the controls above the image. I have entered "60" in the shrink by percent box.

Notice above there is also an option to rotate (e.g. "90" to rotate 90 degrees counter-clockwise, "-90" for clockwise). Of course it needs to be zero here (for no rotation). When the settings are right, click the Crop and Preview button.

Insight-live previews the cropped part of the image (with the large original below it).

Above the preview it shows the options for the crop and the pixel dimensions of the cropped image (they will be small if the page is still zoomed out, so zoom back out and they look like this.

The options here are:

  • Click Save to perform the crop/scale/rotate and go back to the picture panel.
  • Mark a different crop zone, and change size or rotation, and preview again.
  • Abort the crop.
  • Reset to remove the preview and display the crop page as it started.
  • Right-click the preview and save it as a file on your computer, then Abort and leave the original unchanged (do this if the original has more than one object and you want to crop and upload into another picture record).

Cropping Pictures on Your Smartphone

Freshly taken photos are almost never ideal for uploading. Cropping and a more efficient compression setting are needed. First, for environmental reasons (please read the section "The Environment Cost of Storage" for more info). Cost: Uploading many multi-megabyte pictures on your data plan can could be expensive. Time: even on wifi, large picture files can take considerable time to upload.

Your first option is too simply try the photo cropping abilities built into your phone (or tablet) and upload the photo to see the size it delivers (as of 2017 we are favouring 500K bytes or less, or 1600 pixels wide or less). The average photo may squeeze down to one-tenth the size simply because of how much you crop it and how much the phone editing software compresses the file.

If that is not sufficient then you need an app that can resize a photo (being able to specify the percentage compression would be an extra bonus).

Which App?

The video below shows how to use the Photogene app on the iPhone. This is just an example, many other apps are available (as of Jan 2017 this app had not been updated for some time (the latest iOS is complaining about it) so it might be better to use something else). But care is needed since the vast majority suffer from feature-glut and lack the key feature needed: the ability to resize (change resolution). Some have superb editing abilities yet lack this simple feature (e.g. Aviary). Many apps will put impediments in the way to quick use (you normally just need to crop, resize, save, upload and delete). Most can take a picture inside that app, but some force you to take photos, or import them, into their cloud photo storage and you work from there rather than from your camera roll. Others force you to choose photos from a small box instead of the whole screen or make it difficult to find the photo you just took.

As of Jan, 2017, we have found that the Pixlr (from Autodesk) is available for most devices and works well enough (and can resize). Autodesk is a huge company, their software animates the movies and does the mechanical drawings for the world's buildings and machines. They will not disappear any time soon and they are more likely to continue to prioritize practicality and improve the product. Pixlr is even available as an online editor (you edit photos in your web browser).

An Example of Taking, Editing and Uploading a Photo

Click here to watch this at or click here to go to our Youtube channel